Job Details

Performs executive duties for AVP, VP, or Executive while maintaining the strictest confidentiality and utmost discernment.

Duties include but are not limited to:

• Maintain strictest confidentiality at all times and in all situations.

• Provides proactive support, taking initiative to ensure smooth workflow and efficiency. Performs special projects as requested by AVP, VP, or Executive(s).

• Actively engages with the support community, including attending meetings, events, and professional development opportunities.

• Communicates and escalates unresolved issues to Executive leaders.

• Supports 1-4 AVP, VP, or Executive leaders.

• Performs complex administrative duties including, but not limited to, maintaining AVP, VP, or Executive’s CV, responding on behalf of Executive when necessary, composing correspondence, and coordinating resources across corporate functions.

• Coordinates all aspects of domestic and international travel for AVP, VP, or Executive(s).

• Manages large departmental events such as All Hands. Delegates assignments to support colleagues (under the leadership of the AVP, VP, or Executive). Coordinates travel, catering, agenda, and details of departmental events.

• Partners with AVP, VP, or Executive(s), HR, and Talent Acquisition to assist with recruiting, selecting, orienting, and hiring new support community colleagues.

• Serves as a mentor and trainer for new support colleagues within the department. Facilitates job shadowing, training, and onboarding of newly hired support colleagues.

• Manages and ensures appropriate administrative coverage within the department.

• Takes the lead on other support community resources (i.e., document library, SharePoint maintenance, etc.).

• Develops and maintains the roles and responsibilities for administrative support throughout the company.

• Maintains corporate policies related to administrative functions under the guidance of Executives.

• Ensures completion and submission of Conflict of Interest (COI) disclosures for AVP, VP, or Executive’s events, publications, abstracts, etc.

• Uploads applicable contracts into Conga for institutional review by legal team; facilitates correspondence between legal, internal, and external stakeholders, and Executive, to ensure contracts are executed before AVP, VP, or Executive engagement and to ensure compliance.

• Submits eSAF and ServiceNow tickets on behalf of AVP, VP, or Executive(s) as needed.

• Delegate access for AVP, VP, or Executive’s Workday, ADP Timekeeping, and ServiceNow.

• Tracks and records AVP, VP, or Executive’s billable time for contracted activities; corresponds with finance team during the invoicing process, as needed.

• Expense Management: Utilizes SAP Concur to upload receipts and file expense reports; track and make corrections, if needed, until the report is approved for payment.

• Maintains and updates AVP, VP, or Executive’s presentations, as needed, ensuring accuracy, professionalism, and attention to detail.

• May assist with proofreading, editing, and submitting manuscripts, abstracts, articles, and other publications, including interview transcripts.

• Liaison between internal and external stakeholders to schedule and support meetings (onsite and virtual).

• Coordinates complex executive meetings using sound judgment to prioritize the Executive’s time.

• Reviews AVP, VP, or Executive’s correspondence for urgent issues and escalates as needed.

• Schedules and hosts video conferences via Microsoft Teams and manages Conference Center reservations.

• Schedules and maintains AVP, VP, or Executive’s task list, as requested.

• Coordinates membership renewal, conference/meeting registration, speaking engagements, etc.

• Submits and facilitates IT tickets until completed and/or resolution of issue(s) is reached.

• Manages interview and onboarding processes for AVP, VP, or Executive’s Direct Reports, including onboarding materials, required system access(es), and necessary permissions.

• Attends meetings as assigned by AVP, VP, or Executive and reports on actions.

• Participates in educational activities and programs where appropriate.

• Manages Staples and Amazon business accounts for AVP, VP, or Executive’s needs.

Mandatory: The following are mandatory expectations of all SCRI employees.

• Practices and adheres to the “Code of Conduct” philosophy and “Mission and Value Statement.”

• During your employment with SCRI, you will be routinely assigned training requirements. You are expected to complete any training assignments by the due date.

Knowledge: A body of information needed to perform tasks; May be obtained through education, training, or experience.

• Strong knowledge of general management principles and administrative processes.

• Ability to work collaboratively with senior executives and cross-functional teams, effectively managing relationships and driving outcomes.

• Proactive problem-solving skills, with the ability to identify issues and provide creative solutions.

• Strong organizational and time management skills, with the ability to prioritize tasks and meet deadlines.

Skills: The proficiency to perform a certain task.

• Extensive experience in a senior-level executive support role, demonstrating a deep understanding of general management principles and organizational policies and procedures.

• Proven ability to handle complex administrative duties, including composing correspondence, coordinating resources, and managing executive schedules.

• Excellent communication skills, both written and verbal, with exceptional grammar, spelling, and punctuation.

• Strong attention to detail and ability to maintain strict confidentiality.

• Proficient in using relevant software and tools, including Microsoft Office suite and presentation software.

Abilities: An underlying, enduring trait useful for performing duties.

• Ability to multitask in a fast paced, high stress environment is essential.

• Ability to work effectively with staff, and other internal and external sponsors and agencies.

Qualifications needed and preferred:

• Bachelor Degree completion is highly preferred, however, experience may be substituted for education

• 3+ years relevant work experience in a related role utilizing MS Office products, including Word, Excel, PowerPoint

• 3+ years relevant work experience utilizing SharePoint, Adobe, and Concur is highly desired

• Experience multi-tasking in a fast-paced, high stress environment is essential

• Ability to work effectively with staff, and other internal and external sponsors and vendors

• Experience with organizational policies and procedures, administrative procedures, expense reports, other financial reconciliations

This role is hybrid in Nashville, TN.

Interested candidates should submit their application through https://www.scri.com/careers/. Applications will be accepted through January 19, 2026. Please ensure all required materials are included as outlined in the posting.

About Sarah Cannon Research Institute

Sarah Cannon Research Institute (SCRI) is one of the world’s leading oncology research organizations conducting community-based clinical trials. Focused on advancing therapies for patients over the last three decades, SCRI is a leader in drug development. In 2022, SCRI formed a joint venture with former US Oncology Research to expand clinical trial access across the country. It has conducted more than 750 first-in-human clinical trials since its inception and contributed to pivotal research that has led to the majority of new cancer therapies approved by the FDA today. SCRI’s research network brings together more than 1,300 physicians who are actively enrolling patients into clinical trials at more than 250 locations in 24 states across the U.S. Please click here to learn more about our research offerings.

We care about the well-being of the patients and communities we serve, and that starts with caring for our people. That’s why we have a Total Rewards package that includes comprehensive benefits to support physical, mental, and financial well-being. Our Total Rewards offerings serve the different needs of our diverse colleague population and ensure they are the healthiest versions of themselves. For more information regarding benefits through our parent company, McKesson, please click here.

As part of Total Rewards, we are proud to offer a competitive compensation package. This is determined by several factors, including performance, experience and skills, equity, regular job market evaluations, and geographical markets. In addition to base pay, other compensation, such as an annual bonus or long-term incentive opportunities may be offered.